The Planners Playground

Print and graphics solutions tailored for planning consultations, public exhibitions, community engagement and development events.

Print & Graphics for Planning Consultation and Engagement

Who This Area Is For

 

  • Local planning authorities

  • Planning consultants

  • Developers and land promoters

  • Communications teams

  • Engagement specialists

If you are organising a public consultation event or require printed materials to support a planning submission or exhibition, this area brings together everything you need.

Consultation Signage & Display Materials

We produce a wide range of materials used in planning consultations and public exhibitions, offering professional print solutions for public exhibitions, consultation events and on-site display – including roller banners, mounted boards, signage and supporting event materials. Click on each image below to download templates to superimpose your artwork onto.

Our most requested consultation print products include:

Standard Roller Banner

Tall, retractable banners ideal for indoor consultation displays, public exhibitions and drop-in events. Lightweight and easy to transport, they make your key messages visible from a distance – perfect for community halls, libraries and council rooms.

2m Impact Banner

Extra-wide roller banners with bold, high-visibility graphics designed to anchor your consultation space and attract attention in larger venue environments.

Eco.07 Banner

A sustainable printed banners on an eco-friendly substrate, offering high-impact graphics with a reduced environmental footprint – ideal for councils and organisations with green procurement policies.

A0, A1, A2 Display Boards

Large format mounted boards for presenting site plans, elevations, policy context and consultation information. Essential for structured and easy to follow public exhibition layouts.

A3 Presentation Boards

Compact mounted boards for supporting information, detailed visuals or supplementary content within larger consultation displays. For the boardroom and the consults

Eco.06 Display Stand

Sustainable display systems designed to hold multiple printed panels. Practical, professional and suitable for reuse across multiple consultation events, with the ability to adapt the display during the consult

Flyers + Leaflets

High quality printed leaflets used for door drops, exhibition handouts and stakeholder engagement. Designed for clarity, readability and effective distribution.

Booklets + Newsletters

Professionally printed consultation booklets and project newsletters providing detailed information about proposals, timelines and next steps.

Mailers + Letters

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The Standard

The Standard is our defined operating procedure for the preparation, printing and delivery of planning submissions.

A recognised planning inquiry print guideline. It eliminates ambiguity, reduces errors and ensures inquiry and application bundles are produced accurately, consistently and compliantly. First time. Every time.

What it covers

  • File verification before print

  • Controlled print and structured assembly

  • Consistent stock, binding and navigation

  • Multi stage quality checks

  • Secure, time critical hand delivery

Only iPrintManage prints to The Standard.

The Planning + Communications Roadmap

A development roadmap that maps print and support services across the full planning lifecycle, so teams can plan ahead, stay consistent, and hit deadlines with confidence.

Our services are designed to fit around your workflows, deadlines and document standards. We tailor print formats, binding, distribution and digital support to suit each project. We work closely with planning consultants, local authorities and developers, so we understand the structure, pressures and compliance requirements of planning applications, inquiries and consultations.

Mapping a Development

The roadmap reflects the real stages a project moves through, from early work through to delivery on site.

Typical stages include:

  • Bids and tenders

  • Community engagement and consultation mailers

  • Statutory consultation

  • Planning application and submission

  • Appeal and inquiry

  • Decision made and post decision updates

  • Project breaks ground

What We Support Across the Lifecycle

Depending on stage, our roadmap covers:

  • Consultation mailers and community mailers

  • Event graphics for public consultation and statutory consultation

  • Event collateral such as brochures, feedback forms, flyers and posters

  • Reprographics, document scanning and secure archiving

  • Site signage, wayfinding, hoarding graphics and hoarding installs

  • Site office dressing, showhome graphics and handover documentation

From early consultations and community engagement through to submission, inquiry and post decision updates, we provide consistent support throughout the lifecycle of your project.

The Planners' Playbook - Free Hard Copies on the NPPF

We provide complimentary printed copies of the National Planning Policy Framework for planning professionals.

The NPPF underpins decision-making across the planning system and remains an essential working document for policy teams, development management officers, consultants and designers. Having a physical copy to hand supports quick reference during meetings, consultations and project reviews.

In addition to our standard edition, we can produce branded versions for consultancies, developers and local authorities. Add your logo, corporate details or a customised cover to create a professional reference document for clients, colleagues or project teams.

Request your complimentary copy or speak to us about creating a branded edition tailored to your organisation.

Hire Kit + Equipment

Essential Tools and Infrastructure for Consultation Events

Professional equipment hire to support planning exhibitions, public consultations and stakeholder events. Our kit is chosen for reliability, ease of use and suitability in consultation environments. Whether you need to display information, run digital interactions or organise your event space, our hire equipment covers the practical needs of planners and engagement teams.

Electronics + Devices

Mobile and display devices to support digital engagement.

Hire iPads, iPhones, TVs and laptops to facilitate attendee check-in, digital surveys, online mapping tools and presentations. All devices come with stands, power solutions and connectivity support for seamless operation.

AV Equipment

Audio visual equipment to support clear communication.

Choose from projectors, screens, speaker systems and microphones to ensure proposals are presented with clarity and authority in any venue. Safe cable management and power distribution accessories are available where needed.

Place Making

Practical onsite infrastructure that helps organise your space.

Available for hire:

  • Tables and tablecloths

  • Easels and display stands

  • Literature racks and leaflet holders

  • A frames and directional signage

  • Portable dividers and partitions

These items help turn any space into a professional, accessible consultation environment.

Staffing + Support

Professional On-Site Support for Planning Consultations

Delivering a successful consultation event requires more than print and equipment. We provide experienced personnel and operational support to ensure your event runs smoothly, safely and professionally. From installation to close down, our team supports every stage of your consultation.

On-Site Event Staff

Where required, we provide:

  • Licensed SIA security personnel

  • Qualified first aiders

  • Risk-aware event oversight

Ensuring your consultation environment remains safe, compliant and professionally managed.

Delivery, Set-Up + De-Rig

We install display systems, AV equipment, branded materials and signage in line with your layout plan, ensuring a clean, organised and compliant setup. After your event, we manage full derig and venue clearance efficiently and professionally.

First Aid

Qualified first aid support available for consultation events and exhibitions. A practical safeguard for public venues, providing reassurance and helping you meet event safety expectations.

Logistics + Equipment Handling

Transport, delivery coordination and on-site equipment management to ensure all materials arrive on time and are positioned correctly.

Sustainability

From consultation signage and inquiry bundles to event infrastructure and document disposal, we consider the full lifecycle of materials. Reduce, reuse and recycle is built into our production and hire systems.

Supporting Greener Planning Projects

Sustainability is embedded into how we print, hire and deliver across the planning lifecycle. From inquiry bundles to consultation events, we actively reduce material waste, increase recyclability and support long term environmental impact.

Designed for Reuse and Recycling

We prioritise recyclable substrates, mono-material display systems and reusable hardware wherever possible. Our ECO display collection replaces traditional mixed-material stands with engineered fibreboard alternatives that are lightweight, reusable and fully recyclable.

Where banner hardware is used, we offer collection and responsible recycling after events to reduce landfill waste.

Tree Planting with Every Major Project

For every major planning print project, we plant a tree through our partnership with Make It Wild, supporting biodiversity restoration across UK reserves.

Each project contributes to measurable environmental impact beyond the print itself.

Secure and Sustainable Document Disposal

Planning documentation often contains confidential information. Our secure shredding service ensures sensitive materials are protected from collection through to destruction, while paper is fully recycled.

Sustainability should never compromise data security.

ECO Display Collection

Sustainable Event and Consultation Stands

Introducing ECO. A collection of engineered display stands made from recyclable fibreboard, designed to replace traditional metal and PVC systems with lightweight, reusable alternatives.

Developed for public consultations, exhibitions and planning events, the ECO range combines professional presentation with reduced environmental impact. Each stand is quick to assemble, easy to transport and fully recyclable.

Eco.01

A robust, eco-conscious board stand made from engineered recycled fibreboard. A clean, minimal alternative to traditional easel systems, offering strong support with simple slot-fit construction.

Eco.02

A modular display system built around flexible joining pieces. Panels can be set at multiple angles, allowing adaptable layouts for consultation spaces and exhibition environments.

Eco.03

A lightweight, freestanding standalone board designed for fast setup and strong visual impact. Ideal for key messaging points and directional information.

Eco.04

A multi-layered display structure designed to create depth and full graphic coverage across both sides of a large format stand. Suitable for wider feature displays up to 2.4 metres.

Eco.05

A compact, foldable A board created as a sustainable alternative to traditional A frames. Suitable for indoor and sheltered outdoor use, with optional weighted stability where required.

Eco.06

A modular tower stand suitable for office receptions, consultation venues and event spaces. Slotted boards stack together to create a clean vertical structure that can be printed double sided.

Eco.07

A versatile freestanding board offering the flexibility of a roller banner with greater shape adaptability. Foot options allow for either slimline presentation or weighted stability.

Custom Eco Stands

Our ECO range is just the beginning. We can design and manufacture custom recyclable display structures in almost any size or configuration, tailored to your space, brand and consultation requirements.

If you can imagine it, we can engineer and produce it sustainably.

Artwork Guideline

FAQs

Will you check my artwork?

We carry out a basic pre-flight check to ensure:

  • Correct size

  • Bleed included

  • Resolution appears suitable

We do not proofread content or check spelling unless artwork services are requested.

What happens if my artwork is not set up correctly?

If we identify issues, we will contact you before printing. Minor fixes may incur an artwork charge.

Can you design or amend my artwork?

Yes – we offer a full in-house design and artwork service. Please contact us for a quotation.

Accepted Files

We recommend supplying artwork as a high-resolution, print-ready PDF (PDF/X-1a or PDF/X-4 preferred).

We also accept:

  • Adobe InDesign (.indd – packaged with fonts and links)

  • Adobe Illustrator (.ai – fonts outlined)

  • Adobe Photoshop (.psd – flattened where possible)

  • High-resolution TIFF or JPEG (300dpi at final size)

Microsoft Office files (Word, PowerPoint, Publisher) can be accepted but may require additional artwork setup and cannot guarantee accurate colour reproduction.

Colour Mode

What colour mode should my artwork be supplied in?
All artwork must be supplied in CMYK colour mode, not RGB.

RGB is used for screens and will convert to CMYK for print, which may cause colour shifts. To ensure accurate results, convert your artwork to CMYK before submitting.

Profiles

Which colour profile should I use?
We recommend using:

  • Coated paper: FOGRA39 / ISO Coated v2

  • Uncoated paper: FOGRA29 / ISO Uncoated

If you are unsure, please contact us before exporting your file.

Will colours match exactly to my screen?
Printed colours will differ slightly from what you see on screen due to monitor calibration and colour space differences. For brand-critical work, we recommend supplying Pantone references, RALs, hard copy samples you’ve had previously or requesting a printed proof.

Bleed

Do I need to include bleed?
Yes. All artwork must include 5mm bleed on all sides.

This means any background colours, images, or design elements that run to the edge of the page must extend 5mm beyond the trim size.

What is a safe zone?
Keep all important text and logos at least 5mm – 10mm inside the trim edge to avoid risk of trimming variation.

Multi Page Documents

How should I supply multi-page artwork?

Please supply multi-page documents as a single PDF in page order, set up as individual pages (not spreads), unless specifically requested. We will

Include:

  • Correct page size

  • 3mm bleed on all pages

  • Consistent margins

  • Crop Marks

For stitched booklets, ensure page counts are divisible by 4.

Material Choice

Does paper choice affect artwork?
Yes. Different materials affect colour and finish:

  • Uncoated papers appear softer and slightly less vibrant.

  • Coated papers produce sharper detail and more vibrant colours.

  • Recycled stocks may slightly alter colour tone.

  • Large format materials may require higher resolution artwork.

If you need guidance selecting the right stock for your design, we’re happy to advise.

Text Size

What is the minimum readable text size?
As a general guide:

  • Standard print: Minimum 6pt

  • Reversed (white on colour): Minimum 7–8pt

  • Large format (viewed from distance): Text size should scale accordingly

Avoid very thin fonts below 7pt, as they may not reproduce clearly.

Accesibility

How can I make my artwork more accessible?

We recommend:

  • Strong colour contrast between text and background

  • Minimum 10–12pt body text where possible

  • Avoiding long passages in all caps

  • Not relying on colour alone to convey meaning

  • Clear, legible font choices

If your materials need to meet specific accessibility standards, please let us know.


QR Codes + Links

What size should QR codes be?
Minimum recommended size:

  • 20 x 20mm for standard print

  • Larger for posters or outdoor materials

Ensure strong contrast (black on white preferred).

Do I need to test my QR code?
Yes. Always test QR codes before submitting artwork. We can generate static QR codes for you. Ensure your QR code does not require a subscription to stay active.

Can I include clickable links?
Clickable links only function in digital PDFs. For print, ensure URLs are short and easy to type.

Images

What image resolution is required?

  • Standard print: 300ppi at final size

  • Large format: minimum 150ppi at final size

Low-resolution images (72ppi web images) will appear pixelated in print.

How can I check image resolution?
Check the effective resolution in your design software at 100% scale.

Vectors Vs Rasters

What is the difference between vector and raster artwork?

  • Vector graphics (logos, icons, text) are scalable without losing quality.

  • Raster images (photographs) are resolution dependent.

We strongly recommend supplying logos as vector files (AI, EPS, or outlined PDF) to ensure sharp reproduction at any size.

Artwork Templates

Flyer Templates

(Illustrator)

A6 Portrait Flyer

A6 Landscape Flyer

A5 Portrait Flyer

A5 Landscape Flyer

Roller Banner Templates

(Indesign)

Roller Banner – 800 x 2000

Roller Banner – 1000 x 2000

Roller Banner – 1500 x 2000

Roller Banner –  2000 x 2000

Poster Templates

(Illustrator)

A4 Poster Portrait

A4 Poster Landscape

A3 Poster Portrait

A3 Poster Landscape

Display Board Templates

(Illustrator)

A2 Board Portrait

A2 Board Landscape

A1 Board Portrait

A1 Board Landscape

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