Public consultations are a crucial way to engage communities, gather feedback, and ensure transparency. While digital tools are increasingly popular, printed materials remain essential for effective communication during these events. Choosing the right printed items can make a big difference in how information is shared and received.

Printed items provide tangible information that attendees can hold, refer back to, and share with others. They help clarify complex topics, encourage participation, and create a professional, organised atmosphere.

Clear, concise leaflets help explain the consultation purpose, project details, and how attendees can get involved. Use easy-to-understand language and visuals.

Check out our small format and reprographics options to see what we can do, or get in touch to explore more options, including bespoke binding and finishing.

Feedback forms and surveys are essential tools for collecting structured responses from the public. Printed questionnaires allow attendees to provide their opinions or concerns in a straightforward manner. It’s important to design these forms to be user-friendly, with clear questions and enough space for comments. You might also consider including multiple-choice options to simplify the process.

Posters and banners are highly effective for drawing attention and conveying key messages at a glance. They can be used to welcome attendees, highlight important dates, or explain how the consultation process works. Well-placed posters can guide visitors through the venue, reducing confusion and helping the event flow smoothly. Use bold colours and large fonts to make sure your message is visible from a distance.

Maps, diagrams, and site plans are indispensable when consultations involve spatial or layout considerations, such as planning applications or infrastructure projects. These visuals help attendees understand the physical context, proposed changes, or traffic flow. Clear and easy-to-read graphics enable the public to grasp complex spatial information quickly, supporting more informed discussions.

Frequently Asked Questions (FAQs) sheets address common queries and concerns before they arise, helping to streamline the consultation process. By providing clear answers to anticipated questions, you reduce uncertainty and foster transparency. FAQs sheets can cover topics such as timelines, project impact, or how feedback will be used, empowering attendees to participate confidently.

Sign-in sheets are practical for recording attendance and building a database of interested parties for follow-up communication. They demonstrate that community engagement has taken place and help organisers track who has participated. Collecting names and contact details ensures you can share updates or additional consultation opportunities later on.

To maximise the impact of your printed materials, focus on clarity, readability, and accessibility. Choose fonts that are easy on the eye and maintain consistent branding across all documents to reinforce your organisation’s identity. Use colour coding or icons to organise information logically and help readers find what they need quickly. Keep text concise, with bullet points and headings to break up dense information. Consider accessibility by using plain English, providing large print options, and ensuring good contrast between text and background. Lastly, always include clear contact information and instructions on next steps to encourage ongoing engagement.